Systems yourbusiness runs on
We build AI agents, workflows and custom software for companies and public institutions, live in days.
What we built
Bidder and consignor intelligence
Auction houses
Researches every consignment and matches it to the past bidders most likely to buy it.
Service request intake and booking
HVAC companies
Answers web and phone requests, qualifies them and books the technician’s visit.
Estimate follow-up
Roofing contractors
Follows up every open estimate and books site visits from the replies.
Market and prospect intelligence
Marketing agencies
Reads ads, hiring and launches every morning and briefs the team on who to approach.
Voice agents for inbound and outbound calls
Service businesses
Answers and returns calls day and night, books the job and hands anything urgent to a person.
CRM automation
Sales teams
Keeps every contact, call and deal stage up to date without anyone typing it in.
Lead response and viewings
Real estate brokerages
Replies to portal enquiries in minutes, qualifies buyers and schedules viewings.
Patient intake and reminders
Dental and medical clinics
Collects intake forms, sends reminders and refills cancelled appointments from the waitlist.
Client intake and screening
Law firms
Interviews new enquiries, gathers the facts of the case and books consultations.
Quote and shipment desk
Logistics and freight
Reads quote requests from email, prices them and keeps customers posted on every load.
Order and returns support
Online stores
Answers order, delivery and return questions from your own store data, around the clock.
Maintenance request routing
Property managers
Logs tenant requests, assigns the right contractor and keeps tenants updated.
Candidate screening and scheduling
Recruitment agencies
Screens applicants against the brief and books interviews with the shortlist.
Invoice processing and reconciliation
Accounting and finance teams
Reads invoices, matches them to orders and payments, and flags what does not reconcile.
Lead qualification and proposals
Solar installers
Qualifies leads by roof and energy bill, then drafts the first proposal for review.
How we work
First, we audit how work moves today.
Every step, tool and hand-off, and where time and leads go missing.
Then we plan the system with you.
What it does, what it connects to and what it replaces, agreed before any code.
We build it in days.
Working software early, tested on your real requests and shaped by your team.
We put it into your operation.
On your servers or ours, wired into your CRM, phones and inboxes, with your team trained.
And we keep it running.
Monitoring, fixes and new workflows as your business changes.
What you can count on
It can run on your own servers
Your data stays inside your network. Our cloud is an option, never a requirement.
A working system in days
You see it running on your real work early, not in a slide deck at the end of a quarter.
The same team from audit to upkeep
The engineers who map your process build it, launch it and keep it running.
It works with the tools you have
Your CRM, phones, inboxes and spreadsheets stay. The system connects them.
Built to run inside public institutions
Government work asks more of a system. We design for it from the first audit.
- Runs on your premises
- The system can be deployed inside your own network and servers, with no data sent outside it.
- Every step on the record
- Each request, decision and hand-off is logged, so any outcome can be traced and audited.
- People approve what goes out
- Replies and decisions wait for an officer wherever your rules say they should.
- Fits how you buy
- We work within your security reviews, procurement process and timelines.
Questions
What does Vayform actually build?
AI agents, automated workflows and custom software that run parts of your business: answering and qualifying inquiries, following up, researching prospects, updating your CRM, routing requests and reporting. Each system is built for one business, not configured from a template.
How quickly can we have something running?
Most first systems are working on real data within days of the audit. Larger systems go live in stages, so you get value before the whole thing is finished.
Where does our data go?
Wherever you decide. We can deploy the whole system on your own servers or private cloud, so nothing leaves your network. If you prefer, we host and run it for you.
We don’t have any systems today. Is that a problem?
No. Most teams we meet run on inboxes, spreadsheets and memory. The audit maps how work actually moves, and we build from there.
Do you work with government and public institutions?
Yes. Systems can run fully on your premises, every step can be logged for audit, and we work within your procurement and security requirements.
Will it replace our team?
No. It takes the repetitive work off them: the copying, chasing and checking. People stay in charge of decisions, and anything uncertain is handed to a person.
What happens after launch?
We keep it running. We monitor it, fix what breaks and add new workflows as your team and business change.
What does it cost?
It depends on what the system needs to do. After the audit you get a written plan and a price before any build starts.
Start with
a call
Pick a time below. We look at how work moves through your team today and where a system would pay off first.
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